Invoices Built From Approved Hours

Invoices

Has A Client Ever Told You

They Never Received The Invoice? Again?

Velorona delivers invoices through a client portal, not email.

No lost attachments, no delivery disputes, and complete visibility into when invoices are viewed and approved.

The Velorona Impact

Bidirectional reconciliation. The accuracy layer.

Sub-vendor invoices auto-match against consultant hours.
Mismatches flagged before payment.
Catches $4,000 errors before they clear

Client portal delivery. The dispute killer.

Invoices are automatically delivered to the client portal and to email.
Clients see when it was sent, opened, reviewed, and approved.
‘I never received it’ dispute disappears. Typical DSO improvement: 15–30 days in the first quarter.

Approved hours become invoices automatically.

No manual input of Weekly, bi-weekly, semi-monthly, or monthly on your billing schedule.

Sub-vendor invoices are auto-matched against consultant hours.

Mismatch flagged before payment.
Catches $4,000 errors before they clear.

Custom invoice templates per client.

Match your client’s invoice format requirements.
Configured once, applied automatically. Builds loyalty through attention to detail.

Invoice scheduling. Automatic.

Set once per client. Generates and delivers on schedule.
No manual trigger. No missed deadlines.

PO balance tracked. Alerts at 80%.

Prevents client overages.
No surprise invoices beyond budget.

Late-payment automation. Client reminders.

Auto-reminders at 7, 14, and 30 days. No manual chase.
Clients receive reminders before the deadline, not after.

How Does It Actually Work?

Timesheet to Invoice with Zero Manual Steps

Approved hours auto-captured with rates and totals
Client-based invoices consolidate multiple consultants
Employee-based invoices cover single contractors
General invoices handle flat-fee billing

Client Portal Features (What clients see)

Invoice delivered automatically with no email hassles.
Open/viewed/approved tracking. Clients see status in real-time
Invoice approval workflow with inline comments, no email threads
Payment status visible when the invoice was sent, opened, and paid
Multi-contact access, which the AP team can approve separately from the decision-maker

Sub-vendor Invoices Auto-Matched. Before Payment.

Track incoming and outgoing invoices in one view
Auto-match against approved consultant hours
Mismatch flagged with dollar amount and hours variance
Full audit trail on every match

Full Invoice Lifecycle Management

Edit draft invoices before sending
Finalize the auto-lock number, date, and due date
Resend with updated dates, preserve send history
Archive without deleting records

Invoice on Time. Get Paid Faster.

Auto-match sub-vendor invoices. Deliver to client portal (not email). Typical DSO improvement: 15–30 days in the first quarter.