AI Powered
Sub-vendor billed for hours that didn't happen. Catch it before payment.
Staffing firms leak $12-25K/year to invoice errors. Velorona auto-matches sub-vendor invoices against consultant hours. Mismatches flagged before money leaves your account.
Built by users, for users—solving real pain points.
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What Our Clients Say
Custom Built for Industries
IT Staffing
Your sub-vendor billed. Did their staff actually work those hours?
Recruiting Agencies
From placed to paid without touching a spreadsheet in between.
Scaling Startups
W-2s, 1099s, and C2C — one platform. No extra back-office hires.
Healthcare
Contract staff, complex billing. One platform fixes both.
IT Consulting Firms
Your devs are billed to multiple clients. Which engagement is actually profitable?
Marketing Agencies
Your freelancers billed. Your client paid. The margin disappeared somewhere in between.
What We Offer ?
The Engine – AI power
Every hour logged. Miss Nothing
Consultants, contractors, and employees tracked across web, mobile, and kiosk. Hours feed directly into billing with no manual transfer, no re-entry.
One approval Everything else is automatic.
Timesheets, expenses, and time-off routed through multi-level approvals. Every decision logged, every change audited.
Sub-vendor invoiced you Does it match?
Every inbound sub-vendor invoice auto-reconciled against approved consultant hours. Mismatches flagged before money leaves your account.
Approved Monday. Paid Tuesday.
Automated invoice generation, payment status tracking, and comprehensive payroll management with real-time financial visibility.
Changes in your back office — this month and this year.
Short-term wins you feel immediately. Long-term stability that compounds.
We Built For your Problems
Each role carries the challenge and we built it for you.
Staffing Firm Owner
Your margin is hiding somewhere between the sub-vendor invoice and the client payment.
- Catch sub-vendor billing errors before they’re paid
- See margin per client live, not at year-end
- Back office runs without depending on one person
HR / People Operations
Your contractors are on spreadsheets. Your employees are in an HR system. Nobody talks to each other.
- W-2s, 1099s, and C2C in one platform
- Time-off, schedules, and payroll details unified
- “When is payday?” stops being an HR question
Operations Manager
You’re the only person who knows how the approval system works. That’s a problem.
- Multi-level approvals without email chains
- Sub-vendors approve their own hours — you stop chasing
- Every decision logged, every change audited
Finance Manager / Controller
You reconcile sub-vendor invoices against timesheets manually. Every week.
- Inbound invoices auto-matched against approved hours
- Mismatches flagged before money leaves the account
- Month-end close goes from days to hours
Staffing Firm Owner
You’re chasing approvals Friday night to run payroll Monday morning.
- Approved hours feed payroll automatically — no re-entry
- Pay schedules visible to employees without you sending emails
- Payroll run under 2 hours
Recruiter
You placed them three weeks ago. Still chasing their timesheet.
- Consultant hours tracked and approved without email follow-up
- Placement status visible in one screen
- Less admin. More placements.
One approval. Five systems Updated.
Hours, invoices, sub-vendor billing, margin, payroll details — same data. Approve once.
Verify
Track
Bill
Grow
Already running on Velorona
Small US staffing firms across NJ, TX, GA, and CA. Contractor-heavy teams from agencies to nonprofits.
Your back office is one resignation away from breaking.
Every reconciliation shortcut, every approval workflow, every payroll schedule, every sub-vendor rate lives in one person’s head. Velorona puts it in a platform that stays when they don’t.